City Clerk

Since our previous Clerk is now serving Capitola as our Assistant to the City Manager, we are currently recruiting for a: 

CITY CLERK 

This opening is a full time, FLSA exempt, benefited position in the City Manager’s Department, which includes comprehensive benefits including medical, dental, and vision with a city contribution towards premiums, and participation in CalPERS retirement..

Salary:  

$7,537.86 month - $9,162.56 month 

Plus comprehensive benefits including medical, dental, and vision with a city contribution towards premiums, and participation in CalPERS retirement.

Filing Deadline:

Monday, September 12, 2022, by 5:00 pm

General Purpose

The City Clerk oversees the activities of the City Clerk’s Office; performs the statutory duties of the City Clerk; serves as Clerk of the City Council, Secretary of the Successor Agency to the former Capitola Redevelopment Agency (Successor Agency), and secretary of other applicable City-affiliated entities; maintains official City records; acts as the City’s election official, filing officer and filing official as required under the Political Reform Act.

Supervision Received

Works under general guidance and direction of the City Manager.

Supervision Exercised

Supervises clerical and other staff, as assigned. Currently, the City Clerk is supported by a half-time Deputy City Clerk. 

Essential Duties & Responsibilities

• Prepares a variety of complex reports, letters, memorandum, forms, resolutions, and ordinances; attests, publishes, distributes and files all ordinances and resolutions. 
• Maintains an up‑to‑date Municipal Code, insuring that ordinances are codified and indexed properly; coordinates printing and distribution of codifications as received.
• Coordinates with other departments and the City Attorney’s Office to assist with research and preparation of City Council/Successor Agency meeting staff reports and packets utilizing an agenda management software program. Prepares and publishes agendas, agenda packet material, and legal notices for public hearings.
• Serves as secretary to the City Council/Successor Agency and records proceedings and actions, prepares and publishes minutes; follows up on items dealt with by the City Council/Successor Agency. Coordinates Public Records Act requests to ensure timely response and full compliance with the Public Records Act.
• Manages the City’s electronic document management system to ensure standards of indexing and quality of input for all departments in keeping with the City’s records management program; including reviewing and updating the City’s records retention schedule to ensure compliance with appropriate guidelines for records management and disposition.
• Researches and recommends technological advancements in the field while being committed to an innovative approach to open government principles and quality service delivery. Maintains a record of the City’s recorded documents such as agreements, deeds, easements and other records.
• Administers Oath of Office for City officials and staff, and administers affirmations.
• As the City’s Election Official, prepares election notices, election related reports, election handbooks, and other election related materials for the candidates, proponents of ballot measures, and the public; coordinates election timelines and materials with the County Registrar of Voters; and assists with coordination of political informational meetings.
• As Filing Officer, provides information to candidate and committees regarding campaign filing statement obligations and Fair Political Practice Commission regulations and reviews filed statements for compliance with state and local regulations.
• As the Filing Officer/Official under the Political Reform Act, maintains a log of all elected and appointed officials, staff and consultants required to file Statements of Economic Interests and those required to attend AB1234 Ethics Training; advises them of these requirements in a timely fashion; and reviews filed statements for compliance with state law and local regulations. Updates the City’s Conflict of Interest Code at appointed intervals.
• Accepts and certifies petitions, council nomination papers and other official documents. Recruits for vacancies on boards, commissions, and committees and maintains an accurate legislative history of appointments and records of memberships.
• Accepts subpoenas, summons and complaints on behalf of the City; researches and certifies information and documents for court actions, attorneys, other government agencies and the public.

Applications

All applicants must submit a City of Capitola Application before the closing date. Resumes or additional materials may be included with applications. Please email as attachments to Renee DeMar at rdemar@ci.capitola.ca.us. Applications may also be sent by mail or brought into our City Hall reception area located at 420 Capitola Avenue, Capitola, CA 95010