Deputy City Clerk

This posting is for a part-time permanent position with the City of Capitola. 

Read the job description, under Supporting Documents below, for more information on this exciting opportunity. 

Necessary Knowledge, Skills and Abilities for this Role: 

Knowledge of:

• Standard office procedures, practices, and equipment
• Proper grammar, spelling, punctuation, and business correspondence format
• Computer processing skills (Word, Excel, Power Point, data bases, etc.)
• Updating websites and social media accounts
• Current records management practices and procedures

Skills:

• Effectively operate modern office equipment including computer equipment, copier, scanner
• Effectively develop and coordinate office systems
• Effectively use word processing and spreadsheet programs
• Effectively compose correspondence and routine administrative reports

Ability to:

• Interact effectively with all levels of employees and the public
• Maintain good working relationships with other departments and employees
• Develop and implement division goals, objectives, policies, and procedures
• Communicate effectively both verbally and in writing
• Interpret laws related to records retention and disposition
• Conduct needed analysis to determine the Clerk’s Office and City’s Records Management needs both on a short and long-term basis
• Anticipate staff’s records storage and access needs and work cooperatively with staff to plan accordingly
• Assist public in person, over phone, and via email
• Direct public to the appropriate City of Capitola staff or office
• Analyze work procedures and determine the correct automation and technologies to streamline procedures and to aid in the effective and efficient operation of City systems
• Meet multiple deadlines